Just like hiring a Fractional CEO or CFO, your community association can hire Fractional Manager to provide professional advice  on an as-needed basis.

Licensed CAM-Manager | Accounting/Bookkeeping | Administration | CEO Consulting

ACCOUNTING & BANKING 

  • Accounts receivables and Payable
  • Track assessments by type, i.e. common charges, special assessments, etc.
  • Reconcile all bank accounts monthly (two accounts, operating and reserve)
  • Produce monthly financial reports that are uploaded to the board portal and unit owner portal
  • Send late notices and monitor delinquencies as per the Collection Policy
  • Manage Collection/Foreclosure Actions

ADMINISTRATION & MEETINGS 

  • Resale Certificates
  • New Unit Owner setup
  • New Unit Owner orientation (1:1 Zoom).
  • File Sec, of State Annual Reports

TECHNOLOGY

  • Work order ticketing system to easily assign work to vendors.
  • Communicate with unit owners individually via email by unit groups, say a particular building, floor, etc. or in bulk to the entire association.
  • Archive documents to an online portal for such items as meeting minutes, rules, governing documents, maintenance standards, etc.
  • Utilize a community calendar with event notification features for board meetings, scheduled maintenance, etc.
  • Approve invoices for processing.

UNIT OWNER PAYMENT PROCESSING

  • Bank bill paycheck
  • eCheck
  • Bank ACH
  • Debit card
  • Credit card
  • Cash/money order via a PayByMe payment slip that can be used at Walgreens, CVS, 7 Eleven, WalMart, etc. and treats the cash payment as an eCheck payment and it posts immediately.

CONTRACTS & INSURANCE

  • Manage annual insurance renewals, archive policies, upload COI and Dec.Page to the unit owner portal.
  • Manage contract renewal, solicitation/bidding and service performance for: Landscaping contract, Snowplowing contract, Trash/recycling collection contract.

ADMINISTRATIVE & CONSULTATION  SERVICES

  • Coordinate a special meeting notice and related accounting.
  • Prepare RFPs or scope of work specifications.
  • Coordinate bidding process for contracted services.
  • Reserve study.
  • Project management for common element replacements.
  • Insurance claims, etc.

CONTACT US

Reach out to us today and let's start the conversation about how we can assist you!